L&M Party Productions has multiple services we offer in our corporate division.
We understand the importance of corporate functions to help maintain a positive work environment. From customer appreciation events, employee of the month celebrations, retirement parties and more L&M Party Productions can help you to have the best possible time to help workers increase productivity by a happy work environment.
We also understand the need to expand your database of clients by maximizing marketing impact. We'll set up a meeting to go over your services and help you to figure out the best avenue to reach potential clientele. Using our outside experts we'll advertise, market & promote your event to ensure a quality function everyone will be talking about.
You have a lot of work to do. Let us do the planning so you can keep your focus on your business.
How We Work
Initial Consultation- We will offer you a 1 hr. free consultation to go over what your ideal event looks like and the pre-planning that will be involved in terms of coordinating said event. All decision makers within your corporation should be in attendance at this meeting. We can take a look at any previous events that may have taken place and offer recommendations based on the information you give to us.
Up Until the Day of- After a contract is signed we will meet to go over what needs to be done to prepare an itinerary. Most of our correlation will be via phone and email. In-person meetings will vary.
Full Service Planning
Full Event Coordination
Responsibilities Include but Are Not Limited To:
Assist with negotiations for contracts and bookings of location, vendors, décor, equipment, etc.
Arrange food and beverage
Order supplies and audiovisual equipment
Ensure appropriate décor
Aggressively gather information on each project to achieve quality event productions
Make site visits
Find resources through local vendors and venues
Negotiate Pricing and needs within the proposed budget
Create a revised room layouts for each event.
Propose new ideas to improve the event planning and implementation process
Serve as liaison with any vendors on all event-related matters.
Assist with managing on-site production
Set up & cleanup for events
Prepare nametags, materials, gift bags, registration lists, seating cards, etc.
Hire security when need be
Close out all events as required
Create a budget sheet if warranted
Provide client with periodic progress reports
Keep track of event finances including check requests, invoicing, and reporting
Coordinate appointments and scheduling of appointments on a calendar.
Prepare and modify event contracts as requested
Keeping track of guest list & registration information
Create a satisfaction survey for after the event
Hire required staff, volunteers, ushers, greeters, security, parking attendants, medical staff, etc.
Ensure event runs on time and precisely as planned
Day Of Coordination Responsibilities
Preview event site.
Assist in acquiring all liability insurance for all attending participants
Direct the event from start to finish
Add signage to show parking for the event
Create a registration/ check in point
Offer a coat check or cell phone check in
Serve as the liaison for every vendor, guest and personnel
Provide a “bag of goodies” emergency kit; we’re sure to be ready for any situation.
Organize and instruct associates accordingly.
Assist in parking for assigned personnel who will be delivering to desired location.
Make sure set-up/décor will be to the exact specifications of the client(s)
Assist with guest management; provide direction to guests regarding reserved, assigned and open seating.
Confirm or set-up of small rental equipment.
Monitor guest and any raffles/gift tables until a designated attendant arrives. (if applicable)
The coordinator will adhere to the schedule as time permits and alert client(s)s of upcoming events so that the client(s) may relax and enjoy the event.
Confirm who will be the responsible person for getting any remaining items to client's final destination (if applicable).
Ensure event runs smoothly.
And much, much more.
We will be happy to accommodate you with any other tasks requested.