L&M Party Productions love planning different events! No event is too small- whether it be a backyard birthday party, a retirement party or a holiday fiesta! We would be more than happy to take your idea and transform it into a one-of-a-kind unique experience. We'll help find the right vendors for you, drawing off the information you provide to accommodate your every need. Let us help you keep your money in your pocket while keeping your attention on your party.
How We Work
Initial Consultation- We will offer you a 30min-1 hr. free consultation to go over what your ideal event looks like and the pre-planning that will be involved in terms of coordinating said event. All parties who want to be involved should be in attendance.
Up Until the Day of- After a contract is signed we will meet to go over what needs to be done to prepare an itinerary. Most of our correlation will be via phone and email. In-person meetings will vary.
Full Service Planning
Full Event Coordination
Responsibilities Include but Are Not Limited To:
Being a liaison for all vendors
Assist with negotiations for contracts and bookings of location, vendors, décor, equipment, etc.
Arrange food and beverage
Order supplies and audiovisual equipment
Ensure appropriate décor
Aggressively gather information on each project to achieve quality event productions
Make site visits
Find resources through local vendors and venues
Negotiate Pricing and needs within the proposed budget
Create and revised room layouts for each event.
Propose new ideas to improve the event planning and implementation process
Serve as liaison with vendors on all event-related matters.
Assist with managing on-site production
Set up & cleanup for events
Prepare nametags, materials, gift bags, registration lists, seating cards, etc.
Hire security when need be
Close out all events as required
Creating a budget sheet if warranted
Provide client with periodic progress reports
Keeping track of event finances including check requests, invoicing, and reporting
Coordinate appointments and scheduling of vendors and venue site visits on the calendar.
Prepare and modify event contracts as requested
Keeping track of guest list & dietary needs
Hire required staff, volunteers, ushers, greeters, security, parking attendants, medical staff, etc.
Ensure event runs on time and precisely as planned
Day Of Coordination Responsibilities
Preview event site.
Direct the event from start to finish
Serve as the liaison for every vendor.
Provide a “bag of goodies” emergency kit; we’re sure to be ready for any situation.
Organize and instruct parties accordingly.
Assist in parking for assigned personnel who will be delivering to desired location.
Make sure set-up/décor for ceremony for event will be to the exact specifications of the client(s)
Assist with guest management; provide direction to guests regarding reserved, assigned and open seating.
Confirm or set-up of small rental equipment.
Monitor guest and any raffles/gift tables until a designated attendant arrives. (if applicable)
The coordinator will adhere to the schedule as time permits and alert client(s)s of upcoming events so that the client(s) may relax and enjoy the event.
Confirm who will be the responsible person for getting any gifts from reception to the final destination (if applicable).
Ensure event runs smoothly.
And much, much more.
We will be happy to accommodate you with any other tasks requested.