© 2019 by  L&M PARTY PRODUCTIONS

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L+M Wedding Coordinators

Wedding Services

L&M Wedding Consultants will plan your dream wedding by exerting value, fostering the communicating on behalf of the brides to the vendors, negotiating prices on your behalf and draws from your inspiration to make your dream wedding into a reality.  Vendors range from across the county, but most are located within the tri-state area.

How We Work

Initial Consultation- This will be a 1 – 1 ½ hr discussion regarding your dream wedding! We will discuss what it takes to plan a wedding as well as how far you are into the wedding process. All parties who want to be involved should be in attendance. 

 

Up Until the Day of- After a contract is signed we will meet to go over what needs to be done to prepare an itinerary. If you sign with us during this meeting, we will go over your contracts, create an itinerary, confirm vendor times & in-depth details.  Most of our correlation will be via phone and email. In-person meetings will vary.

Full Service Planning

Full Event Coordination

Responsibilities Include but Are Not Limited To:

  • Being a liaison for all vendors

  • Assist with negotiations for contracts and bookings of location, vendors, décor, equipment, etc.

  • Assist with food and beverage menus

  • Make travel arrangements,

  • Order appropriate event signage

  • Ensure appropriate décor (florals, linens, color schemes, etc.)

  • Aggressively gather information on each project to achieve quality event productions

  • Conduct research

  • Make site visits

  • Find resources through local vendors and venues

  • Negotiate Pricing and needs within the proposed budget

  • Create and revised room layouts for each event.

  • Propose new ideas to improve the event planning and implementation process

  • Serve as liaison with vendors on all event-related matters.

  • Assist with managing on-site production

  • Set up & cleanup for events

  • Prepare materials, gift bags, seating cards, etc.

  • Hire security when need be

  • Creating a budget sheet if warranted

  • Provide client with periodic progress reports

  • Keeping track of event finances

  • Coordinate appointments and scheduling of vendors and venue site visits on the calendar.

  • Prepare and modify event contracts as requested

  • Keeping track of guest list & dietary needs

  • Hire required staff, volunteers, ushers, greeters, security, parking attendants, medical staff, etc.

  • Ensure event runs on time and precisely as planned

Day Of Coordination Responsibilities

  • Preview wedding and reception site.

  • Provide a “bag of goodies” emergency kit; we’re sure to be ready for any situation.

  • Organize and instruct processional line-up and wedding party on aisle accordingly.

  • We will instruct ushers on greeting guests and escorting procedures.

  • Distribute and pin-on flowers to all wedding party and extended family.

  • Hold marriage license, ring box and miscellaneous items for wedding couple and bridal party.

  • Gather up all items, flowers, pew bows, and other decorations used in the ceremony, assist in parking items for assigned person who will be delivering to desired location.

  • Make sure set-up/décor for ceremony and reception is in accordance to bride’s specifications the day of the wedding.

  • Assist with guest management, provide direction to guests regarding reserved, assigned and open seating.

  • Verify that all favors, centerpieces, and place cards receive proper placement and that all candles are lit, etc.

  • Serve as the point person for every vendor.

  • Direct the events or the reception from Grand Entry to Cake Cutting.

  • Confirm or set-up of guest book, gift table, cake table, and small rental equipment.

  • Monitor guest and gift table until guest book attendant arrives.

  • Supervision of reception events such as showing couples how to cut the cake, throw the garter/bouquet and ease couple into dancing so that each event flows smoothly.

  • The coordinator will adhere to the schedule as time permits and alert couple of upcoming events so that the couple may relax and enjoy the wedding.

  • Confirm who will be the responsible person for getting gifts from reception destination.

And much, much more. We will be happy to accommodate you with any other tasks requested.

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